studio Coordinator Application

Studio Coordinator

About Photo Fusion Studio

Photo Fusion Studio is a professional photography studio based in downtown Phoenix that specializes in corporate headshots, events, and brand imagery. We also photograph families, pets, and creative businesses. Our team focuses on creating a friendly, professional experience for every client while producing clean, consistent, high-quality images.

Position Overview

We’re hiring a part-time Studio Coordinator to own our post-production pipeline and support day-to-day studio operations. This role exists to keep client work moving from camera to delivery without the owner being the bottleneck.

The work is roughly half post-production coordination (managing the flow of files from shoot to editor to client) and half administrative and studio support, with occasional on-location assistance during shoots. Hours vary week to week with shoot volume. The consistent baseline is 5 to 10 hours per week, with potential to scale up to 15 to 20 hours during busier shoot seasons depending on business needs. We’re not promising this becomes full-time, but the right person will see hours grow as trust and workload allow.

This is not an entry-level role. We’ve previously hired at the beginner level and learned that this position needs someone who can pick up a documented workflow and run with it. You don’t need photography industry experience, but you need work experience, organizational discipline, and the kind of follow-through that catches things before they fall through the cracks.

What You’ll Do

Post-Production Coordination

• Ingest memory cards from shoots into our studio file system and verify backups.
• Run first-pass culls in Lightroom Classic following our established workflow.
• Package and send selects to our outside editor, tracking each job through the editing cycle.
• Manage resubmits and revisions with the editor until files are delivery-ready.
• Prepare final galleries for client delivery through our online gallery platform.
• Maintain a clean, accurate record of where every job is in the pipeline.

Studio Operations and Administrative Support

• Help keep the studio organized, gear staged, and the space client-ready.
• Track equipment, supplies, and flag what needs to be replaced or restocked.
• Support administrative work as needed: data entry, document prep, file organization, scheduling assistance, and similar projects.
• Coordinate with our virtual assistant and other team members on tasks that need an in-studio hand.
• Take ownership of recurring tasks once you’ve learned them, so they don’t need re-explaining each time.

On-Location and Shoot Support

• Occasionally assist on shoots as a second set of hands: helping with lighting and grip work, managing gear on location, capturing behind-the-scenes content, and supporting the lead photographer.
• Represent the studio professionally in front of corporate clients on set.

Requirements

• Prior professional work experience in operations, coordination, post-production, photo desk, or a similar role where reliability and follow-through mattered. We are not hiring at the student or entry level for this position.
• Strong organizational skills and the ability to manage multiple jobs in different stages without losing track.
• Comfort with computers, file management, and learning new software.
• Professional written communication skills for emailing our editor, our team, and occasionally clients.
• Comfortable, friendly, and professional in client-facing situations on set. You don’t need to be the loudest person in the room, but you do need to engage confidently with corporate clients rather than fade into the background.
• Detail-oriented, dependable, and able to work independently from a documented workflow.
• Physically able to lift and move up to 50 pounds of equipment safely for occasional on-location work.
• Must have a valid driver’s license, reliable transportation, and auto insurance.
• Trustworthy with valuable equipment. Once trust is established, the role may include independent trips to the studio to pick up gear and transport it to client locations, so reliability behind the wheel and care with equipment matter.
• Available for consistent in-studio hours each week in downtown Phoenix.

A Plus, But Not Required

• Experience with Adobe Lightroom Classic.
• Experience with Capture One or other professional photo cataloging software.
• Familiarity with photography lighting setups (strobes, modifiers, continuous lighting).
• Experience with any CRM platform (we use Zoho One; experience with Zoho specifically is rare, but general CRM familiarity transfers).
• Background in photography, video, or commercial production environments.

Schedule and Pay

• Part-time, 5 to 10 hours per week as a consistent baseline, with the possibility of 15 to 20 hours during busier seasons. Hours are weighted toward the days following shoots.
• Primarily in-studio at our downtown Phoenix location, with occasional on-location shoot support.
• Hourly pay based on experience.
• 1099 contractor position.

Why Join Us

You’ll work directly with the studio owner, take ownership of a critical pipeline, and gain visibility into how a 13-year photography business operates. Hours typically run 5 to 10 per week, with the potential to expand during busy seasons. As you build trust and ownership of the pipeline, the role can grow to include independent studio access for gear management and on-location coordination.